Save your documents to OneDrive if:
- you don’t plan on sharing them at all or if you plan to share files individually and on a short term basis.
- you can’t identify a team site where your document belongs
Save your documents to Teams if:
- you want to share ownership and permissions with a wider team group
- document is relevant to a new or existing team or ongoing project
A guest is anyone outside of Maynooth University with an email address. If you wish to share documents and/or collaborate with someone outside of MU, consider setting up a team and inviting the external user as a guest to that team. Guests can be added by a Team owner (the person who created the Team or someone they delegate to) simply by adding their email address. Guests will have access to all Team content - files and conversations. A guest can:
- Create a channel (if enabled by the team owner)
- Participate in a private chat
- Participate in a channel conversation
- Post, delete and edit messages
- Share a channel file
- Upload, edit and collaborate on documents
Review the following Microsoft guides for more information:
Microsoft Teams can be used for all of the above. Whether you wish to make a quick call to a colleague, arrange a more formal meeting, schedule a class or meet for a virtual coffee - Teams meetings are the way to go. Review the following Microsoft guides for further information:
Scheduling Interviews
You can schedule an interview using the Microsoft Teams app or using your O365 Calendar. The Teams app will be used in this example.
- Open Microsoft Teams and select Calendar from the navigation panel on the left.
- Select 'New meeting' on the upper right of the screen.
- Enter the title, date and time of the interview. Include a message in the text box provided, as you would an email. Invite the panel members and one interview candidate per meeting invite. Send the invite.
Managing Interviews
Once the invite has been sent, you may wish to amend the meeting options so that external guests to the meeting, i.e. the interview candidate, cannot enter the meeting without first being admitted. To do this:
- Open Teams > Calendar. Browse to the scheduled date and time of the interview and double-click on the event to open the invite.
- Once the invite is open, select Meeting Options.
- This will open a browser window with the below meeting options. It is advisable, specifically for interviews, to amend the option for 'Who can bypass the lobby?' to 'Only me' so that everyone aside from the meeting organiser, including other panel members will be required to be admitted entry from the lobby. Once you have amended these settings, click Save.
Best practice
- Schedule a new invite for each interview candidate and do not use the one invite for all candidates.
- Use the Microsoft Teams desktop app to take part in all interviews.
- Use the lobby function so that only the meeting organiser can enter the meeting and all others, including the other panel members and the interview candidate, will be required to enter the meeting via the lobby.
- Make a test call before joining the first interview of the day, to ensure everything is working as expected.
- Review the 'Working from home' information here for tips on working with poor network connectivity.
Moodle Course Space
Moodle course spaces are automatically created in Moodle for all subjects and modules offered by the university in a given academic year. There's one space created for each subject, but to facilitate multiple teaching, there may be multiple spaces created for a given module. Each instance of a module runs over a given period (Semester 1, Semester 2, Summer, or Year-Long), and some instances are sub-divided into class groups. A Moodle course space is created for each unique combination of module code, semester, and group.
Students are automatically enrolled into their appropriate Moodle course spaces. Lecturers are assigned to Moodle course spaces by their departments. Different departments choose to manage this process in different ways, your departmental administrator will be able to advise you on your department’s practices.
Class Teams
A special academic-type Team is automatically created in Microsoft Teams for each course space in Moodle. The membership of these Teams is synchronised with Moodle. Each user enrolled into a Moodle Course Space with the role Lecturer will be added to the matching Team as an owner. Users enrolled in the Moodle Course Space with any other role will be added to the matching Team as Members.
See the following guide from Microsoft for the most up to date information on Breakout Rooms:
If the expected audience involves up to 1,000 attendees, a Teams Webinar is the recommended delivery format for an informational style event. It is possible to specify presenters and to configure audience interaction.
The difference between meetings and webinars is that the webinar setup supports attendee registration before the event is due to take place.
Teams Webinar Resources:
A Microsoft Teams Live Event enables the user to broadcast video and other content to a large audience of up to 10,000 attendees for a maximum duraiton of four hours. The live event can be recorded for viewing, sharing, and archiving after the event has taken place. A Live Event is a one-to-many communication format; the host of the event broadcasts the communication and the audience primarily views the content being broadcast.
There are various event group roles involved in a live event:
- Organiser – schedules the event, assigns roles to event team members, selects a production method, configures event options and invites the attendees
- Producer – responsible for the video input, queueing the content and overall, ensuring the event runs to plan against the expected timeline
- Presenter – presents audio, video and/or screen shares to the intended audience (only available in Live Events produced in Microsoft Teams)
- Attendee – views the video output live or via a media player after the event has been recorded and published, and can participate in Q&A once the organiser has configured this option
Can I broadcast to a public audience?
A Live Event can be broadcast to specific people/groups, organisation-wide or publicly to those outside of the University. The ability to broadcast to a public audience is not automatically available to all those with a MU account. If you wish to broadcast to a public audience, the organiser of the event will require additional permissions; please make a request to the Dean of your faculty for permission to broadcast to a public/external audience. Once permission is granted, we ask the Dean of said office to email servicedesk@mu.ie requesting the permission for the user in question. We will confirm by return of mail once the relevant policy has been applied to your account.
Live Events Resources:
